pre-event Services
Discovery
We will have a detailed discovery and vision meeting with you and your team to learn about your ideas and your ultimate objective for the event.
venue
We will research the best venue options, conduct site visits and compile the results for your review. Once the venue is selected, we will negotiate the contract to ensure the maximum value is extracted. If the is a hotel venue, we will negotiate the room block required to secure the meeting space.
experience
We will present our event experience concepts and walk you through our vision for the attendee journey. This includes registration, set design, room layouts and floor plots, ambiance, playlists, swag and more.
budget
We will create a detailed budget for the final experience concepts, review the numbers line by line and make adjustments as needed.
visuals
We will design a signage strategy and work with your designer to create the files we need. We will coordinate the print and assembly of all physical assets such as workbooks, name badges, lanyards and wayfinding. We will compile all design files for digital assets such as slides, motion graphics and video.
Catering
We will coordinate catering and curate custom menus based on your specific needs for staff, crew and attendees.
talent
We will communicate with outside talent including emcees, presenters and entertainment involved in your experience to ensure their needs are met from travel to technology.
Lodging
For events held at an offsite venue, we will work with local hotels to negotiate a courtesy room block with a discounted room rate for your attendees, staff and talent.
Day Of Services
Load in
We will handle all shipping and receiving of all supplies leading up to the event. On the day of the event, we will load in all gear and equipment and coordinate any arrivals from third party vendors.
Set up
We will set up all areas of the event from registration, attendee seating, stageset, audio visual equipment, production office, staff, speaker and VIP lounges.
training
We will train your staff and volunteers to ensure everyone is equipped with the information and tools they need during the event.
production
We will manage all audio and visual areas for the event including a stage manager, lighting technicians and a video team if applicable.
logistics
We will manage all areas of the event from registrations and room temperature to catering and beverage service. We will interface with the contact at the venue as needed to maintain a smooth event.
tear down
We will handle all the tear down and clean up of all areas and prioritize packing up any items you and your team need to take with you to minimize wait time at the conclusion of the event.
load out
We will load out all gear and equipment brought to the event, coordinate pick up times with any third party vendors and handle shipping of any returns.
Consulting Services
discovery
In a one hour video meeting, we will gain a comprehensive understanding of your needs and identify where you need the most guidance.
direction
In a one hour video meeting, we will discuss solutions and offer guidance based on your specific needs.
Review
In a one hour video meeting, we will review your progress and offer additional guidance as needed.
active event planning add ons
EVENT STRATEGY OUTLINE
COMPREHENSIVE BUDGET WORKSHEET
LIST OF RECOMMENDED RESOURCES
RECOMMENDED AUDIO VISUAL ELEMENTS
Custom Room Layouts & Floor Plots
Unlimited Email Access
One Hour Post-Event Debrief
