pre-event Services

Discovery

We will have a detailed discovery and vision meeting with you and your team to learn about your ideas and your ultimate objective for the event.

venue

We will research the best venue options, conduct site visits and compile the results for your review. Once the venue is selected, we will negotiate the contract to ensure the maximum value is extracted. If the is a hotel venue, we will negotiate the room block required to secure the meeting space.

experience

We will present our event experience concepts and walk you through our vision for the attendee journey. This includes registration, set design, room layouts and floor plots, ambiance, playlists, swag and more.

budget

We will create a detailed budget for the final experience concepts, review the numbers line by line and make adjustments as needed.

visuals

We will design a signage strategy and work with your designer to create the files we need. We will coordinate the print and assembly of all physical assets such as workbooks, name badges, lanyards and wayfinding. We will compile all design files for digital assets such as slides, motion graphics and video.

Catering

We will coordinate catering and curate custom menus based on your specific needs for staff, crew and attendees.

talent

We will communicate with outside talent including emcees, presenters and entertainment involved in your experience to ensure their needs are met from travel to technology.

Lodging

For events held at an offsite venue, we will work with local hotels to negotiate a courtesy room block with a discounted room rate for your attendees, staff and talent.

Consulting Services

discovery

In a one hour video meeting, we will gain a comprehensive understanding of your needs and identify where you need the most guidance.

direction

In a one hour video meeting, we will discuss solutions and offer guidance based on your specific needs.

Review

In a one hour video meeting, we will review your progress and offer additional guidance as needed. 

Day Of Services

Load in

We will handle all shipping and receiving of all supplies leading up to the event. On the day of the event, we will load in all gear and equipment and coordinate any arrivals from third party vendors.

Set up

We will set up all areas of the event from registration, attendee seating, stageset, audio visual equipment, production office, staff, speaker and VIP lounges.

training

We will train your staff and volunteers to ensure everyone is equipped with the information and tools they need during the event.

production

We will manage all audio and visual areas for the event including a stage manager, lighting technicians and a video team if applicable. 

logistics

We will manage all areas of the event from registrations and room temperature to catering and beverage service. We will interface with the contact at the venue as needed to maintain a smooth event. 

tear down

We will handle all the tear down and clean up of all areas and prioritize packing up any items you and your team need to take with your to minimize wait time at the conclusion of the event.

load out

We will load out all gear and equipment brought to the event, coordinate pick up times with any third party vendors and handle shipping of any returns.

active event planning add ons

EVENT STRATEGY OUTLINE
COMPREHENSIVE BUDGET WORKSHEET
LIST OF RECOMMENDED RESOURCES
RECOMMENDED AUDIO VISUAL ELEMENTS
Custom Room Layouts & Floor Plots
Unlimited Email Access
One Hour Post-Event Debrief